For Funded Researchers

Project Reporting Requirements

The National Sea Grant College Program and NOAA require us to have accurate and current information for all projects supported through the Alaska Sea Grant College Program. We also maintain a public research project database where excerpts from your project report may be published.

The National Sea Grant Office will not allow us to fund any new project by an investigator who has not submitted a progress or completion report for currently funded projects.

Reporting types

Progress reports for February 1 – January 31 must be submitted by March 15 of each year. We will provide a secure project-updating link to each principal investigator (PI) several weeks before the report is due.
Final reports: All PIs must submit a final report describing that project's progress toward achieving stated objectives and identifying notable accomplishments, outcomes, products, and impacts over the entire period of the grant.
Post-completion reports: We realize that impacts and publications resulting from projects often appear after a completion report has been submitted. Please update your project whenever there are new impacts, publications, or when the student supported by the project graduates, has a new address, or has a new place of employment.

Questions? Please contact us.

How to submit reports

Each PI will be given a unique link for updating projects. If you misplace or do not receive your link, please contact us..

The update form contains current information for your project. Here, you can:

update accomplishments and impacts
add information on products or media coverage that have resulted from the project
provide other information about your progress

Please fill in or correct only the fields that need to be changed, and submit. Alaska Sea Grant staff will update the database after reviewing your submission.

Details for project updates

Our project summaries are public documents. Please keep in mind that the information you provide may be readily available to the public.

Please provide information on those topics relevant to your project. We have not provided update fields for Objectives, Rationale, Benefits, or Methodology in our update form because we assume they have not changed. If you need to update any of those fields, please use the comment box at the end of the form.

Accomplishments: Provide a detailed accounting of the activities during the past year. Be sure to address the milestones that you have reached.
Achievements: Provide the distilled highlights from your project over the past year in a paragraph or less. These should clearly address the stated objectives for your project and what you have learned for each. This section is not the place to enter detailed research activities, but to summarize actual accomplishments in each of the objectives. This summary will be used to update the online project database.
Publications and presentations: Provide full citations for all published materials, and include available information for those manuscripts that have been submitted but not yet published. For presentations, include name of presenter(s), title of talk, date, location, and name of professional meeting or conference. If a copy of your publication or presentation has been made available to the public, please include the URL or email the file to us in PDF format.
Impacts: Sea Grant is required to provide justification for the public funds we spend. Why a project merits funding—what changes it has effected, what benefits it has yielded—is a critical component of our reporting process. For help in articulating the impacts of your project, please contact director Ginny Eckert.
Extras and follow-up: Aside from the objectives of this project, are there other notable consequences of your work? What sort of follow-up activity should take place to ensure that the results of this project are applied to the fullest extent possible?
Other concerns and comments: Notes, comments, questions, changes to objectives or methods, and any other miscellaneous information can be entered here.

Publishing Your Work

All researchers receiving federal funds from the NOAA Office of Sea Grant must publish research results and distribute them to as wide an audience as possible. Results also must be reported to the federal government, which maintains a library of Sea Grant-funded publications at the University of Rhode Island.

Alaska Sea Grant also needs copies of all journal reprints, book chapters, proceedings contributions, and other reports.

Why it helps everyone

Ensuring that all publications resulting from Alaska Sea Grant-funded research are properly distributed benefits our program—and thus our ability to fund future research projects—when the National Sea Grant Office reviews our biennial implementation plan, and when we undergo program reviews.

Questions? Please contact us.

Find your grant and project numbers

Your grant number

Use the grant number for the most recent year in which your Sea Grant research was supported:

Your project number

This is the number assigned to your project in the original institutional proposal (for example, R/16-45). If you don't know your number, you can find it by searching for your project in the research projects database by Researcher name. The project number will be listed on your project's detail page.

Adding logos and acknowledgement

Please use this acknowledgment in your publications:

The research was sponsored by Alaska Sea Grant, University of Alaska Fairbanks (project XXX), with funds from the National Oceanic and Atmospheric Administration (grant XXX), and from the University of Alaska with funds appropriated by the state of Alaska.

Chapters in books and proceedings

If your Alaska Sea Grant-funded research results are published as book chapters, or in proceedings or other reports, please

list the publication citation in your reports to us
include the acknowledgment above
provide up to 30 copies of the chapter so we can fulfill federal distribution requirements

Student theses

Students receiving Alaska Sea Grant stipends are required to submit PDF copies of their thesis or dissertation to Alaska Sea Grant.

Need our logo?

PDF for print
PNG for screen

Each file format includes black, white, and blue logo versions.