For Funded Researchers

Project reporting requirements

The National Sea Grant College Program and NOAA require current and accurate information for all projects supported through the Alaska Sea Grant College Program. Alaska Sea Grant also maintains a public research project database that may include excerpts from the project proposal and reports.

Investigators with overdue reports on funded projects may be ineligible for new funding.

Required reports

Annual progress reports covering February 1 through January 31 are due each spring during the project period and for several years after the project end date. Alaska Sea Grant will send each principal investigator a secure eSeaGrant reporting link several weeks before the deadline. These reports should describe progress toward project objectives and summarize accomplishments, outcomes, products, and impacts from the reporting period.
- Because publications and impacts often appear after the final project year, Alaska Sea Grant is required to report project outcomes to NOAA for several years after funding ends. We appreciate your time providing relevant post-project updates; report sections that do not apply may be skipped.
At the end of the project funding period, principal investigators will also be asked to submit a brief project webpage summary update report for the research project database.

For questions, contact Associate Director for Research Molly Cain.

Managing your award

Budget modifications

After the award is established, it will be managed by the principal investigator and their department’s business office. Changes in the budget are allowable if they are less than 10% of the total award budget. Changes exceeding 10% require a formal rebudget request submitted to Alaska Sea Grant by email with the amount to be moved, the affected categories (e.g., “we request to move $X from Y category to Z category”), and a brief justification. Once approved, PIs should coordinate with their business office to implement the revision

Requesting an extension

Project starts are commonly delayed because funding is received after the official start date. A one-year no-cost extension may be requested within 90 days of the project end date. Alaska Sea Grant cannot approve an extension request until we receive an approved no-cost extension on our Omnibus award.

Note that Qmenu and Banner may display the end date for the Alaska Sea Grant Omnibus rather than your project end date. The end date of your award is listed on the award letter.

Match accounting

Work closely with your department’s business office to ensure that salary or other committed match is charged correctly during the project period. At the end of the project, NOAA will require documentation showing that the full match commitment was met. For in-kind match, obtain a letter from each contributing partner that confirms the match commitment was met, how, and the amount.

Graduate fellowships

Two years of graduate student support will be provided in addition to the project budget for each funded project. Student support includes an annual stipend, 12–18 credits of tuition & fees annually, and health insurance. The funded student must be enrolled at a university within Alaska.

Once the graduate student working on the project is identified, send the student’s name, email address, fellowship semester start, and degree program to Alaska Sea Grant. We will work with the student’s departmental contacts to set up their fellowship. Sea Grant Graduate Fellows may participate in Sea Grant network-wide professional development webinars and are invited each year to present a three-minute thesis to the Alaska Sea Grant Advisory Committee, either by Zoom or in person.

If the student has alternative funding support for a given semester, you may contact Alaska Sea Grant to request a pause in the two-year fellowship. The student must complete the two-year fellowship, or six semesters, before the Omnibus end date.

Publication and acknowledgements

Researchers receiving federal funds through the NOAA Office of Sea Grant must publish and distribute research results as broadly as possible. Results must also be reported to the federal government, which maintains a library of Sea Grant-funded publications through the NOAA Library. Alaska Sea Grant also requests copies of journal reprints, book chapters, proceedings papers, and other reports. Ensuring that publications are properly distributed strengthens Alaska Sea Grant’s program review and implementation planning and supports future research funding.

Open Access

It is expected that Alaska Sea Grant-funded work be published open access. If publication fees are incurred after the project period, researchers are encouraged to reach out to Alaska Sea Grant to request support for open access publication fees.

Acknowledgement

Please use the following acknowledgment in publications resulting from this award (project and grant numbers can be found in your award letter).

The research was sponsored by Alaska Sea Grant, University of Alaska Fairbanks (project R/###), with funds from the National Oceanic and Atmospheric Administration (grant ###), and from the University of Alaska with funds appropriated by the state of Alaska.

Logos

For official use only, Alaska Sea Grant logo files are available (PDF for print and PNG for screens; available in color, black, and reverse/white). Please use the Alaska Sea Grant logo on products and presentations when Alaska Sea Grant has provided funding, support, or partnership for the work. This includes posters, oral presentations, reports, fact sheets, and outreach materials. Please use the most current logos, and follow the Sea Grant logo usage and guidance, including not altering the logo. If you require a different format, we would be happy to provide it for you.

Book chapters, proceedings, and reports

If Alaska Sea Grant-funded research is published as a book chapter, proceedings paper, or other report, please include the required acknowledgment, list the citation in your project report, and submit a PDF copy.

Student theses

Students receiving Alaska Sea Grant stipends must submit PDF copies of their thesis or dissertation to Alaska Sea Grant. These can be submitted in the annual report each spring.

Section 508 Compliance

All public-facing products produced with funding from Sea Grant must ensure compliance with Section 508 of the Americans with Disabilities Act. Please refer to our Section 508 Compliance Quick Start Guide to ensure that your publications are Section 508 compliant. Peer-reviewed journal articles will be accepted in their final published form. Since all publications will be posted publicly in the NOAA Library, additional accessibility review or remediation may be required. This also applies to other publications (e.g., reports) which will require additional steps to ensure that 508 accessibility standards for web use. If you have any questions, please feel free to contact Dawn Montano, Alaska Sea Grant publications specialist.

Communications and program integration

Alaska Sea Grant shares project achievements through stories, social media, and presentations. The Alaska Sea Grant communications team may contact you to develop stories for our online blog and monthly newsletter, and investigators are encouraged to assist with these outreach efforts.

Additional engagement opportunities may arise, as we seek to highlight and communicate the good work you are doing. Project PIs and research trainees may be invited to participate in meetings or events conducted by Alaska Sea Grant, such as receptions, all-hands meetings, and outreach events.

Please note that timely and meaningful communication in response to requests from Sea Grant staff, along with submission of annual reports, will be considered during the review of future proposal submissions.